AdvitCare Academy Commitments to Privacy

1. Our Commitments to Privacy

Welcome to Advit Care Academy ("we," "us," "our," or the "Academy"). This Privacy Policy applies to all websites, applications, and platforms that Advit Care Academy operates and that contain a direct link to this Privacy Policy (collectively, our "Services"). It explains how we collect, use, disclose, and protect information about individuals who use the Services. This policy applies to information we receive over the Internet, by phone, through the mail, or by other means. By using our Services, you accept the collection, use, and disclosure of information in accordance with this Privacy Policy. Please read it carefully.

IMPORTANT: As a service provider, Advit Care Academy cannot modify or delete education records collected or processed for, or on behalf of, a school, unless directed to do so by governing bodies.

2. What Definitions Apply to This Privacy Policy?

"Local School" means a school that contracts with Advit Care Academy for our educational programs or services.
"Personal Information" (or "PI") means information that can be used on its own or with other information to identify, contact, or locate an individual.
"Services" means our websites, applications, services, tools, and features by which you interact with us.
"Student Data" means any information or records directly related to an identifiable current or former student that is maintained by the Academy or a Local School.
"Advit Care Academy" ("we," "us," "our") means Advit Care Academy and its subsidiaries.

3. What Personal Information Do We Collect?

The Personal Information you provide will vary depending on how you interact with us. Some features may require you to enter information, and deciding not to provide it may prevent you from accessing those features.

Information You Provide: We collect PI on a voluntary basis (e.g., when registering for a program, requesting information, contacting us, paying for services, or applying for job opportunities).
Account and Enrollment Information: When you create an account or enroll a student, you provide us with information about you and/or your child. This may include first and last name; postal address; telephone number; student name and age; information about requested services; registration information; and an email address.
Payment Information: If you are enrolling in our loan school programs or making a donation, we collect payment card, check, or wire transfer information.
Applicant Information: When you apply for job opportunities, you provide professional and employment-related information, such as your job history and references.
Information from Third Parties: Some of our Services collect information provided about you by another individual or entity, such as a Local School or school district.
Information from Marketing Databases: We may receive information from consumer marketing databases or data enrichment companies to better customize our marketing to you.
Information Collected Automatically: We automatically receive certain Personal Information from your web browser or device when you access our Services. This includes your IP address, the web page you visited before ours, the pages you visit on our sites, and the time spent on each page.

4. What Laws Generally Apply to Student Records?

Advit Care Academy is subject to laws protecting education records, including the Family Educational Rights and Privacy Act (“FERPA”) and state laws regarding student data. Other entities (e.g., curriculum vendors) can access those records only as permitted under these laws and are contractually required to keep them confidential. We do not use student Personal Information for targeted advertising. We do not sell a student’s Personal Information or create profiles about a student for non-educational purposes without authorization.

5. How and When Do We Share Your Information?

We may disclose Personal Information to third parties for legitimate purposes subject to this Privacy Policy.

Our Affiliates: We may share information with others within our corporate group.
Service Providers: We share information with vendors who help us provide the Services (e.g., system administration, online learning platforms, cloud storage, security, marketing communications, and payment processing).
Academic Partners and Schools: We share information with Local Schools and school districts as needed to provide our educational services.
Third Parties for Marketing: We may share non-student PI with third parties for marketing purposes. You can request that your PI not be shared by contacting us.
As Directed by You: We share information with third parties to whom you request or direct us to disclose information.
Professional Advisors: We may share information with auditors, law firms, or accounting firms.
Business Transactions: Information may be shared in connection with an asset sale, merger, transfer, or bankruptcy.
Regulatory Bodies: We share information with accreditors or professional oversight bodies for audit or evaluation purposes.
For Safety and Legal Compliance: We may disclose your information as needed to protect the safety of our users, comply with the law, cooperate with law enforcement, or enforce our terms of service.

Specific Sharing Scenarios:

If you are a student, information you provide may be disclosed to your Local School, parent/legal guardian, or to other parties to ensure user safety or as legally required.
If you are a job applicant, we may share your PI with a third-party provider for background checks.
Where permitted by law, we may share your information with other companies to improve our educational programs or so we can offer relevant services to you.

6. How Do We Use Your Information?

We use Personal Information to provide our Services, including educational services, tutoring, and communication platforms. We may contact you to provide customer service and support for testing, curriculum, academic progress, attendance, or for health and safety purposes.

For Registered Users: Once registered, a user page may contain some of your Personal Information. You may also be assigned a Member ID and password to track student attendance, school work, and testing, allowing you and instructors to follow progress and comply with the law.
Artificial Intelligence (AI): Parts of our Services may be supported by AI technologies designed to personalize user interactions. This personalized information may be shared across our product lines, affiliates, and with essential service providers. We may use and retain information collected or generated via AI to operate and improve the Services.
General Business Purposes: We use PI for administering applications and enrollment, personalizing content, analyzing our services, securing our assets, complying with legal obligations, inviting you to participate in surveys, understanding your needs, improving marketing efforts, and supporting our general business operations.
Website Usage Data: We use this data to monitor and improve our Sites, study traffic trends, use content moderation tools, and customize content.
Data Retention: We retain your PI for as long as is reasonably necessary for the purposes specified in this policy. When determining retention length, we consider various criteria, including whether we need the information to provide services, resolve disputes, prevent harm, and protect our rights, property, or products.

7. How Do We Use “Cookies” and Similar Technologies?

When you visit our Sites, we create a "cookie" on your device. We use first-party and third-party cookies to provide our Services, understand how you use them, and personalize content. If a student is in one of our programs, we only use cookies to enable the functionality of the online learning system. We collect Website Usage Data through cookies, including device information, geolocation, and interaction data. Most web browsers automatically accept cookies, but you can control their use. If you block cookies, some features may not function correctly. Our Sites recognize the Global Privacy Control (GPC) signal, allowing you to opt-out of certain uses of your information.

8. How Do We Treat Personal Information About Children Under 13?

We receive PI about children under 13 in certain circumstances. When our Services are used by a Local School, we rely on the school to obtain consent on behalf of the parent. We may receive PI directly from a child as part of their education. For a child under 13, we require consent from the parent/guardian to register for services outside a Local School setting. If you become aware that we unknowingly received information about a child under 13 without consent, please email us. Parents can also email us to review or request deletion of their child's PI.

For information on our COPPA compliance, contact us at:

Advit Care Academy Legal Department at legal@advitcareacademy.org

9. What Information Applies to Me as a California (or other state) Resident?

This subsection applies if you are a resident of a state with comprehensive privacy laws (e.g., California). For purposes of this subsection, "Personal Information" includes "Sensitive Personal Information." Over the past twelve months, we have collected and disclosed the categories of PI as described in Sections 3 and 5 of this policy. We only use and disclose Sensitive Personal Information for the purposes specified in applicable law.

Users Under 18: Any state resident under 18 who has registered to use the Services and posted content can request that such information be removed by contacting us. This removal process cannot ensure complete or comprehensive removal.
Shine the Light (California): California law permits residents to request details about how their "personal information" is shared with third parties for direct marketing purposes. To make such a request, please contact us.

10. What Are My Additional Privacy Rights?

Depending on your state of residence, you may have some or all of the rights listed below. These rights are not absolute, and we may decline your request as permitted by law.

Verification: Only you or an authorized agent may make a request related to your PI. We will verify your identity by requesting PI to compare against our records.
Right to Know: You have a right to request information about our collection, use, and disclosure of your PI.
Right to Access: You may have a right to request that we confirm whether we process information about you and provide access to it in a portable format.
Right to Delete: You have a right to request that we delete PI we maintain about you.
Right to Correct: You have a right to request that we correct inaccurate PI we maintain about you.
Right to Opt-out of Sale/Sharing/Targeted Advertising: You have a right to direct us not to sell or share your PI for targeted advertising.

You may exercise any of these rights by contacting us at the information provided in Section 13. You also have the right not to be discriminated against for exercising your privacy rights.

11. What Information is Collected on Message Boards and Chats?

We may have tools (message boards, chat rooms, video) that help users interact. Information you share is not private and may be available to all users. We or others may store, display, or otherwise use such user-generated content. We reserve the right, but not the duty, to monitor your communications and may use third-party service providers and AI for content moderation and student safety. We may turn over content to a Local School, appropriate personnel, or law enforcement agencies if necessary.

12. What Happens When I Click on Third-Party Links?

Our sites may contain links to third-party websites ("Linked Sites"). These are not under our control, and we are not responsible for their content or privacy practices. Access to Linked Sites is at your own risk.

13. What Are Our Data Security Practices?

Despite our reasonable efforts, no security measures are impenetrable. Any information you send to us electronically may not be secure in transit. We recommend you do not use unsecure channels to send sensitive information.

14. Will This Privacy Policy Change?

We may update this policy to comply with the law and reflect changes in our practices. We will update the "Last Updated" date and, if we materially change our practices, we will make reasonable efforts to inform you. If you do not agree to any updates, please do not continue using our Services.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please do not hesitate to contact us at: info@advitcareacademy.org or 505-397-6367